My 3 Favorite Tools (Right Now) for Working With My Geographically-Distributed Team

I recently started a new job where I am working from home with a team spread across Europe and the US. Some of the team is working from home because they always do, others are working from home due to the pandemic, but yet others are actually working as per normal from our company’s headquarters.

With a team spread across so many geos as well as work configurations, I prefer the term geographically-distributed to remote, since that better describes what we are. And while we definitely use the typical collaboration tools (e.g. Slack, Zoom) to connect us, there are a few others I also really like when working this way.

Clubhouse

Clubhouse is a great project management tool in the sweet spot between Jira and Trello. (Full disclosure: I used to work at Clubhouse and am still a shareholder. But, seriously, if I didn’t love it, I wouldn’t mention it. ) When my company was mostly just team members colocated at the HQ, they would track their tasks on a physical whiteboard. In fact when I started here a few weeks ago, I remember someone in the office taking a picture of the board and dropping it into a Slack channel so those working from home could see it. However, with all this uncertainty and people working in and out of offices, that simply can’t do anymore.

So several teams have been using GitHub Issues, while my team and several others have started using Clubhouse. I have introduced Clubhouse at every startup I’ve worked at since I left Clubhouse and it has been a hit with the teams. We can communicate in the comments and threads, create filtered views for specific teams or efforts, and the ability to have cross-team views and higher levels of abstraction beyond tasks is such a win.

My favorite thing, however, is the daily summary notification email.

The Clubhouse Daily Summary (beautifully redacted by me)

At a glance, I can see everything that got touched, created, completed. It is nice to wake up every morning and get a full situation report. The more people in the company are using it, the clearer that image becomes. It is a great time saver.

Clubhouse also has a handy app and a great Slack integration.

Geekbot

With a team this spread out, a lot of important things can happen long before some teammates even wake up. In order to keep people on the same page since we aren’t all in the same timezone, we use this handy Slack app.

With two simple questions (that the Geekbot is programmed to ask at the *end* of the person’s workday), we can share a lot of details and easily pass the baton” from east to west without having to do a boring daily standup either late or night or before we’ve gotten out of our jammies!

Loom

Long before the pandemic, I shared my hesitation about working from home (click to read if you missed that one). One of the things I most miss about working together with people in a colocated office (aside from free lunches, coffees, and team singalongs LOL) is being able to just look over someone’s shoulder at their screen as they explained something to you.

In order to approximate this, I’ve been using Loom a lot. It is an easy way to show someone something without being in the same place or having to set up a Zoom call. Because we all surely have extreme Zoom fatigue. When you wanna try and avoid a Zoom, try a Loom!

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